What Is a Controlled Document? - AIS Software (2024)

FAQs

What Is a Controlled Document? - AIS Software? ›

A controlled document is any digital or hard-copy entity which is required by a company, a standards organization, or a regulatory agency to be managed within a tightly controlled process that maintains the integrity of the document's content through revisions.

Simplistically, a controlled document is a document that must undergo formal review, formal approval, controlled distribution, controlled modification and controlled storage and access. Or, in other words, a controlled document is a document that goes through Document Control processes.

Controlled documents are used to certify airworthiness of an aircraft, engines, and components. Uncontrolled documents are for general information purposes only and are not used to certify airworthiness . Controlled documents are used to certify airworthiness of an aircraft , engines , and components .

A document control system allows you to control who has access to specific files so that only the right people have permission to view, edit, and delete documents to mitigate the risk of information leakage.

Some of the most commonly used document control systems tend to be electronic storage systems at their core, such as: Google Drive. Dropbox. Adobe Document Cloud.

An uncontrolled document is a concept to know in the world of documentation and info management. It's a document not approved, reviewed, or updated according to guidelines. It lacks necessary controls and oversight for accuracy and reliability.

A controlled copy is the latest version of the document and when a change is made the document needs to be retreived and replaced. An uncontrolled copy, is a non controlled copy, meaning that is not replaced when a new version is issued. Usually uncontrolled copies are printed copies,.

Simply put, a controlled document is a document that is subject to certain controls to ensure its accuracy and completeness. In order to be considered a controlled document, it must meet certain criteria, such as being approved by a designated authority and having a defined review and update schedule.

Uncontrolled documents can be updated without change control and up-versioning. While uncontrolled documents may need some level of review and approval, that system can be managed by internal SOPs. Uncontrolled documents can be accessed by general staff, and do not need an audit trail.

ANSWER: There are three main types of aircraft certifications. Standard airworthiness certification, export airworthiness certification, and special airworthiness certification. Within the special airworthiness category, there are many certifications.

Which is the best document control software? ›

Document management capabilities, including document control, are offered as part of SAP's enterprise content management application, SAP Extended Enterprise Content Management by OpenText.

Your document control system should be able to support complex sequences of review, approval and publication that reflect the most sophisticated control requirements: Recurring annual or biannual review/approval sequence for quality documentation. Reminder notices when review is outstanding or regular review is ...

Document Controllers manage the flow of information throughout businesses. Their work ensures that relevant employees always have accurate information. During large projects, Document Controllers provide a valuable link between project team members in other departments, including finance and engineering.

Document Control focuses on the regulation and compliance of documents throughout their existence, from when they are created to when they are not needed anymore. Records Management focuses on retaining, securing, and disposing of records that serve as evidence of business activities.