Schedule an event with co-workers (2024)

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1. On your computer, open Google Calendar.
2. Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests.
3. Click any time on the calendar that doesn't already have an event scheduled.
4. Add a title to the event, and any event details.
5. Click Save.

Tip: To create a longer event, drag your mouse down the page while you're selecting the time.

1. On your computer, open Google Calendar.
2. Create a new event or open an existing one.
3. If you are editing an existing event, click Edit event .
4. If your account is part of an organization with Rooms, click Rooms. Based on who you invite, you can choose from suggested rooms or search for a new one. Click the rooms or resources you want to add.
   • Important: If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event where you can book a room. This shortcut creates a single event, without any guests.
5. Click Save.

Tip: Account administrators can add new rooms and resources for users to book by using the Admin console.

1. On your computer, open Google Calendar.
2. Create an event.
3. Optional: Enter the title, time, guests, and other details.
4. Click Add description or attachments Create meeting notes Save.
   • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

1. On your computer, open Google Calendar.
2. Select an option:
   • Click an eventTake meeting notes.
     Pre-populated meeting notes with event details are attached to your event.
   • Click an eventMenuAttach a document.
     Selected meeting notes are attached to your event.
3. Meeting notes open in a new window. On the right, click Share.

1. On your computer, open Google Calendar.
2. Create an event or open an existing event you have edit access to.
   • For new events, click More options.
   • For existing events, click Edit .
3. In the event, find the conferencing field.
   • To remove an existing video conference, click Remove .
   • To add a new conference, click Add Google Meet video conferencing.

     Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire. Learn about Google Meet meeting codes.

   • If you installed aconferencing add-on from the Google Workspace Marketplace, select the conferencing provider from the “Add conferencing” dropdown menu. Learn how to install an add-on from the Marketplace.
4. Click Save.

1. On your computer, open Google Calendar.
2. Click an event Edit event .
3. On the right, under "Guests," start typing the name of the person and choose someone from your contacts. You can also type an email address to invite people who aren't in your contacts list.
   • To mark a guest as optional, next to the guest's name, click Mark optional. If you don't see the icon, hover over the guest's name.
4. When you're done editing your event, click Save.

You can't add people to events that are automatically created from Gmail, like birthdays, holidays, and sports calendars.

1. On your computer, open Google Calendar.
2. Click the event you want to delete.
3. ClickDelete event.

1. Open Google Calendar.
2. In the top right, click Settings Trash. You find the events deleted from this calendar.
   • To restore an individual event, next to the event, click Restore .
   • To restore selected events, above the list, click Restore all selected .

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