Microsoft Teams webinars provide the tools to schedulewebinar events, manageattendee registration,run an interactive presentation, and analyze attendee data for effective follow-up.
How webinars are different from ordinary meetings
Typically, meetingsare collaborative and conversationalbetweenparticipants: discussing plans, sharing materials, assigning or accepting tasks, and more.
Webinars, on the other hand, are more structured.Participants have clear roles: one or several experts (presenters)share their ideas or provide training to an audience (attendees). By default, audio and video permissions are turned off for attendees.
Webinar features
Registration
Utilize registration settings likecapacity limits, manual registration approval*, and event waitlists* to ensure your webinar runs smoothly even before the event. Create a custom form with questions for potential attendees to learn more about your audience beforehand. Gain an overview of your event registration via attendee status.
Branded themes
Organizea customevent for attendees by addingbrand images, banners, and color themes.
Presenter bios
Give your attendees more background information about your event's presenters by including photos and bios.
Webinar reports
Gain insights before and after your event with webinar reports.
Before it starts, see how many people have viewed the registration site, registered, or canceled their registration. After it ends, view detailsabout how many attended, how much time each attendee spent in your event, and more.
*Available to Teams Premium users
Webinar tips
Before the webinar
Organizers:
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Schedulethe webinar well in advance, usually by several weeks.
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Decide whether the event will be public or private. Public events are open foranyone with thelink to register. Private events are onlyaccessible by internal organization members.
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Preparea registration form that each potential attendee must fill out before receiving thewebinar join info. The form can be used to gather useful info for post-webinar contacts, measuring training effectiveness, and more.
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Publishand sharethe event. Once the webinar details are savedand published, invitations will be sent automaticallyto presenters and potential attendees. After this step, organizers can also share the live registration link via social media, email, etc.
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Viewregistration insights beforethe event.
Attendees:
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View event details and the event page.
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Receive an email containing webinar info and the link to join it.
Note:Attendees can join webinars on up to three mobile or desktop devices through their unique join URL.
During the webinar
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Attendees who are external to the organizer's tenant will select the Join link and wait in the eventlobby until an organizer or presenter lets them into the webinar.
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In a public (open registration) webinar, attendees won't be able to share content because their audio and video will be turned off by defaultuntil the organizer or co-organizer enables audio and/or video for all attendees via meeting options or for that specific attendee during the webinar.
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The presenter controls audience participation. Polls may be used during the webinar to engage the audience and provide info for the presenter.
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If an external presenter has a guest account in your organization, they can join the webinar as a presenter as long as they’re signed into that account. If not, they'll join as an attendee but can be made apresenterby the organizer.
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Currently, attendees who registered after the webinar has started can experience up to fiveminutes of latency in joining the webinar. These attendeesmaysee the followingerror message but should retry joining: "You haven't registered for the event. Please register here to join the event."
After the webinar
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The organizer can view anddownload webinar reports.
Note: Follow up with participantsis still available to webinar organizers as long as they add registration to a meeting as described here: Schedule a Teams meeting with registration.
Who can schedule a webinar?
By default, anyone who can schedule a Teams meeting can schedule a webinar. If you’re unable to schedule one, check with your IT admin.
Who can register for a webinar?
If a webinar ispublic, anyone can register for it. If a webinar is private, registration is only available to internal members of the organizer's tenant.
When manual registration approval* is enabled, organizers can approve or deny registration requests.
Note:If you're having trouble scheduling a public webinar, contact your IT admin.
*Available to Teams Premium users
What's next?
Schedule a webinar
