Output of the Management Review:
The output of the management review should include decisions and actions related to opportunities for improvement, needed changes to the QMS, and resource needs. This information is crucial for driving continual improvement within the organization.
QMS Policies and Objectives:
During the management review, top management must assess the organization’s QMS policies and objectives to ensure they remain suitable and aligned with the organization’s strategic direction.
Risk and Opportunities:
Top management is required to evaluate the organization’s risks and opportunities as they relate to the QMS, ensuring that actions are taken to address these factors.
Changes that Could Affect the QMS:
Any changes that could affect the QMS, including changes to the organization’s external and internal context, need to be considered during the management review.
Continual Improvement:
The management review process should emphasize the need for continual improvement. Top management is responsible for promoting a culture of continuous improvement within the organization.
Records of the Management Review:
Records of the management review, including minutes and any decisions or actions, should be maintained to demonstrate evidence of the review process.
The management review is a crucial component of ISO 9001:2015, as it provides top management with a comprehensive overview of the organization’s QMS performance and effectiveness. It allows for strategic decision-making, and identification of opportunities for improvement, and ensures that the QMS is aligned with the organization’s goals and objectives.
How do you comply with Clause 9.3?
Compliance with Clause 9.3 of ISO 9001:2015, which pertains to management reviews, involves a systematic and structured approach to assessing the performance and effectiveness of your organization’s quality management system (QMS). Here are steps you can take to comply with Clause 9.3:
Establish a Schedule for Management Reviews:
Plan and schedule management reviews at planned intervals. The frequency of these reviews should be determined based on the organization’s needs, the results of previous reviews, and any changes in the external or internal context.
Collect Relevant Information:
Gather relevant information to present as input to the management review. This information may include data on QMS performance, customer feedback, process performance, audit results, the status of corrective and preventive actions, and changes that could affect the QMS.
Prepare for the Review Meeting:
Distribute the collected information to top management before the review meeting. This allows them to review the data and come prepared for the discussions.
Conduct the Management Review Meeting:
Hold the management review meeting, with key members of top management in attendance. During the meeting, discuss the input information and evaluate the QMS’s suitability, adequacy, and effectiveness.
Review QMS Policies and Objectives:
Assess the organization’s QMS policies and objectives to ensure they remain suitable and aligned with the strategic direction of the organization. Consider any changes in the external or internal context that may impact these policies and objectives.
Evaluate Risks and Opportunities:
Evaluate risks and opportunities related to the QMS. Identify actions to address these factors and ensure that the QMS remains resilient and responsive to the organization’s context.
Identify Opportunities for Improvement:
Identify opportunities for improvement in the QMS. This could involve changes to processes, resource allocation, or strategic directions to enhance overall performance.
Make Decisions and Define Actions:
Make decisions based on the outcomes of the review. Define actions that may be necessary to address identified issues, capitalize on opportunities, or make improvements.
Promote Continual Improvement:
Emphasize the importance of continual improvement within the organization. Encourage a culture that supports ongoing enhancements to the QMS.
Document the Review:
Record the minutes of the management review meeting. Document the decisions made, actions defined, and any key discussions. These records serve as evidence of compliance with Clause 9.3.
Implement and Monitor Actions:
Implement the actions defined during the management review. Monitor their effectiveness and track progress toward improvement goals.
Maintain Records:
Keep records of the management review process, including meeting minutes, decisions, and actions taken. These records are important for demonstrating compliance during external audits.
By following these steps, your organization can effectively comply with Clause 9.3 of ISO 9001:2015, ensuring that management reviews contribute to the ongoing improvement and effectiveness of your quality management system.
